Desktop App & Tracking
How do I log manual time in DoTally?
Add, edit or delete a hand-entered time entry in My Work, what it counts toward, and what changes if it's switched off.
You log manual time in DoTally on the web, in My Work: open the day, select Log manual time, and enter a start time, an end time and a short description. Manual time adds to your Logged Time, but it never changes your Productivity, Focus or Overall scores.
Use it for work the desktop app couldn’t capture, such as a client visit, a phone call away from your desk or a workshop. You can’t add manual time in the desktop app.
Before you start
Your Administrator has to have manual time switched on for the workspace. It’s on unless they’ve turned it off.
Add a manual time entry
Open My Work in the web dashboard and go to the day you want to add time to.
Select Log manual time. If the day already has manual time, the button reads Edit manual time with the day’s total: select it, then Add entry.
Choose a Start and an End time. For today, you can only choose times up to now, and an entry can’t run past midnight.
Under What did you work on?, describe what you did, up to 200 characters.
Select Save.
The entry appears on that day’s timeline as a patterned block with an icon on top, and your Logged Time goes up by its length. Hover over the block to see its details with a blue Manual pill. The day’s length in the progress bar also gets a blue dot.
On the Week and Month views, a blue dot marks each day with at least a minute of manual time: on the Avg Logged Time chart on Week, and next to the date on the Logged Time tab on Month. Hover over it to see a note such as “Including 1h 30min manual time”. The Logged Time total card for the week or month has a blue dot too, with its own tooltip.
An entry can’t overlap time you’ve already logged, including Away Time. DoTally tells you which stretch it overlaps. If you log desktop time over an entry later, only the part that doesn’t overlap counts, so the same hour is never counted twice.
Edit or delete an entry
Open My Work and go to the day with the entry.
Select Edit manual time, then the pencil icon next to the entry. Change the start, end or description, and select Save.
To delete it, select Delete entry in the same window or the bin icon next to the entry, then Delete entry again under Are you sure? to confirm. The time comes off that day’s Logged Time, and this can’t be undone.
Your Logged Time for that day updates as soon as you save. Editing manual time can also update your Insights.
What manual time counts toward
Logged Time: yes. It’s included in Logged Time on My Work (Day, Week and Month), the Logged Time tab on the Timeboard, Custom Reports and the weekly digest email, where it’s also shown on its own line.
Active Time: no. Manual time is never Active Time, so it doesn’t change your Productive, Neutral or Unproductive shares either.
Scores: no. Productivity, Focus and Overall scores ignore manual time completely.
Leaderboard: no. The Leaderboard is ordered by Rank score, not hours, so manual time never moves anyone up or down.
The desktop app: no. The desktop app shows Tracked time, which is only what it recorded and sent, so manual entries never appear there.
Your Administrator and Managers can see how much manual time your Logged Time includes. When they open your day, each entry’s bar on the timeline shows its times, length and description, whether App Sharing is on or off.
What happens when the Administrator switches it off
Only the Administrator can turn manual time on or off, in Settings → Data & History → Manual time.
When it’s off, no one can add manual time or change an existing entry. Entries already added still count toward your Logged Time, and you can still delete your own. On days with no manual time, the Log manual time button doesn’t appear.
How long the description is kept
Manual entry descriptions follow your workspace’s Keep detailed history for setting (default 24 months). After that, the description is removed, but the hours stay in your Logged Time.
Available on: Team StartUp and Team Professional, for every role. Anyone can log manual time for their own days.
Related
Still stuck? Email awesome@dotally.app.
