Privacy & Data
What can my manager see in DoTally?
What the Administrator and Managers see with App Sharing off and on, what teammates see, and what nobody sees.
In DoTally, your manager sees your whole logged day: the timeline, your breaks and the reasons you gave, your totals, health signals and manual time entries, and on Team Professional your scores. They don’t see which apps you used or your window and tab titles, unless you turn on App Sharing yourself.
“Your manager” here means anyone with the Administrator or Manager role in your workspace. Both roles follow the same rules.
With App Sharing off (the default)
App Sharing is off for every member until they turn it on. With it off, the Administrator and Managers can see:
Your day’s timeline, from Started Work to Finished Work. On Team Professional, it shows your productive and unproductive time.
Your breaks and the reasons you gave for them.
Your totals: Logged Time, Active Time and Away Time, plus productive, neutral and unproductive time on Team Professional.
Your scores: Productivity, Focus and Overall, on Team Professional.
Your health signals, such as Needs Attention or Didn’t Log Time.
Your manual time entries, with their times, length and description.
Your place on the Timeboard and, on Team Professional, the Leaderboard.
They can’t see:
The apps you used: no app names and no app icons.
Your window and tab titles.
Your App Usage page, or the detail behind any one app. Team App Usage leaves your app time out of its lists and totals.
With App Sharing on
The Administrator and Managers see everything above, plus:
The names and icons of the apps you used, and your window and tab titles, with how long each took. They can open your App Usage page and the detail behind each app.
How each app was classified for you: productive, neutral or unproductive. In Team App Usage, an app your teammates classify differently shows as Mixed.
When you used each app during the day.
This applies to your whole history, not just from today. If you turn App Sharing on, the Administrator and Managers can see the app detail for days you’ve already logged. If you turn it off, that detail is hidden again, past days included.
Can my manager change my reasons?
No. Whether App Sharing is on or off, the Administrator and Managers see your reasons but can’t edit them.
What nobody else sees
Anything you haven’t logged. The desktop app keeps your activity on your computer until you log it. Nothing reaches a dashboard before that.
Anything you’ve unlogged. It leaves every team view, and it doesn’t show up as pending time on your dashboard either.
Screenshots, keystrokes, screen recordings or website addresses (URLs). DoTally doesn’t capture them at all. A browser tab shows up by its title, never its address.
What your teammates see
Members don’t see each other’s days. A member can open only the Timeboard and, on Team Professional, the Leaderboard. They show teammates’ names alongside their time and progress towards their goal, plus scores on the Leaderboard. They can’t open another member’s profile, apps or timeline.
AI Chat and Custom Reports follow the same rule
AI Chat answers only from data the person asking is allowed to see. If your App Sharing is off, it can’t look up your apps or window titles for the Administrator or Managers. Members can only ask about their own work, never about yours.
Custom Reports contain metrics only: scores and time totals. Never app names.
Can my manager turn App Sharing on for me?
No. Only you can turn App Sharing on or off. The Administrator and Managers can send you a reminder asking you to turn it on, at most one every 24 hours, and you can decline. Declining doesn’t notify anyone. If you turn App Sharing off later, they get an email.
Available on: both plans. Team StartUp has an Administrator and Members; the Manager role, scores and the productive / neutral / unproductive split need Team Professional.
Related
Still stuck? Email awesome@dotally.app.
