DoTally keeps your logged time, app names and scores for as long as your account exists, and clears window titles after 24 months by default. When your account is deleted, everything in it is permanently deleted at once.

Retention at a glance

Data	How long DoTally keeps it
Activity you haven’t logged (on your computer)	90 days, then deleted automatically
Logged activity: times, app names, scores	As long as your account exists
Window and tab titles and manual time descriptions on DoTally’s servers	24 months by default. The Administrator can choose 1, 3, 6, 12, 24 or 36 months
AI Chat conversations	90 days after the last message, or sooner if the person who started it deletes it, their role changes to Member or their account is deleted
Classification examples	Until the account they came from is deleted
Custom Report PDFs	Until the Administrator or a Manager deletes them, or the account they’re about is deleted. Reports a person created stay with the workspace after their account is deleted
Billing records	As long as Bulgarian tax and accounting law requires (up to 10 years). Invoices are held by our payment provider
Deleted accounts	Nothing is kept, except what the law requires. Deleted at once, with no window to undo it
A workspace’s data after its subscription ends	12 months, then permanently deleted. The Administrator is emailed at least 30 days before
Deleted workspaces	30 days, during which the workspace can be restored by emailing awesome@dotally.app, then permanently deleted

Activity you haven’t logged

The desktop app keeps what it captures on your computer until you log it. Nothing is sent to DoTally before that. Activity you never log is deleted from your computer after 90 days, so a day older than that can no longer be logged.

Window titles: the “Keep detailed history for” setting

Window and tab titles carry the most detail, such as a document name or an email subject. So they and manual time descriptions are the only parts of your history that expire.

The Administrator chooses the period in Settings → Data & History → Keep detailed history for: 1, 3, 6, 12, 24 or 36 months. The default is 24 months.
Only the titles are cleared. App names, hours, scores and trends for those days stay. A day from three years ago still shows how long you spent in Figma, just not which file.
Cleared titles can’t be brought back. If the Administrator shortens the period, titles older than the new limit are cleared at the next daily clean-up. DoTally asks them to confirm first.
DoTally Sense can’t search past the limit. AI Chat answers only from titles that still exist.

Deleting your account

Your workspace’s Administrator deletes accounts from Team → Members. Deletion works like this:

Straight away, DoTally deletes your account and all its data: activity, scores, classifications, PDF reports about you and stored AI data. There’s no 30-day window and nothing to cancel.
You leave the Leaderboard, the Timeboard and every team list at once.
Custom Reports you created stay with the workspace. Reports about you are deleted, and reports comparing you with others drop you.
Your email address can be used again to sign up or be invited, right away.

Deleting your account deletes your data even if your organization would prefer to keep it. DoTally keeps only what the law requires, such as billing records. An Administrator’s own account can’t be deleted while anyone else is in the workspace. See How do I delete my DoTally account?

Available on: every plan. Only the Administrator can change Keep detailed history for.

Related

Still stuck? Email awesome@dotally.app.