DoTally Sense
How are apps classified in DoTally?
What the AI looks at, which labels are fixed, and how your corrections and Keyword Rules take over.
After you log your day, DoTally Sense labels every app and window you used as Productive, Neutral or Unproductive. It judges each one against your job title and industry, and reads the window title as well as the app name.
What the AI looks at
Your job title and industry, from your Profile Settings. YouTube is research for a video editor and a detour for an accountant, so the same app isn’t judged the same way for every role.
The window or tab title, not just the app. A Figma tutorial and a highlights reel can both be in your browser and land in different buckets, so one app can end up with more than one label in a single day.
Logged activity only. Classification happens after you log your day and reads the app and window names you logged, never screenshots, keystrokes or file contents.
Which classification wins
Several things can decide a label. DoTally checks them in this order and uses the first one that applies:
Adult content is always Unproductive.
Video calls are always Productive.
Your Keyword Rules. If a window title contains a word you’ve set, such as a client name or job code, it’s classified your way, whichever app it’s in.
Your own reclassifications. The most specific one wins: a single window first, then a site or tab, then the whole app.
The AI’s call.
How to change a classification
The AI’s first call isn’t final:
Reclassify it. Open the app, select the pencil next to Classified as, and pick Productive, Neutral or Unproductive.
Add a Keyword Rule when the same client name or job code keeps getting the wrong label. It applies to every matching window from then on.
Both belong to your account, and nobody else can change them. Your reclassifications also join the shared set DoTally learns from, so they can influence how the same app or window title is classified for other people, including in other workspaces, and so their scores on later days.
Which days a change affects
The day you’re looking at is re-scored immediately.
Every day analysed afterwards uses the new label.
Days that were already scored keep the old label. For example, if you reclassify Chrome while viewing last Monday, Monday changes right away and tomorrow uses the new label. Last Tuesday to Thursday stay as they were.
Days older than your workspace’s history setting can’t be reclassified. The Administrator sets this under Keep detailed history for: 1, 3, 6, 12, 24 or 36 months, with 24 months as the default. Only window titles expire after that. Your hours, scores and trends stay.
Can my manager reclassify apps for me?
No. There’s no team-wide override. The Administrator and Managers can see a summary of how members have classified apps on Team App Usage (under Team), but it doesn’t affect anyone’s scores.
What’s sent to the AI
To classify an app, DoTally sends your job title, industry, the app name and the window title to its AI provider. URLs, email addresses, keys and access tokens are removed from the title first. The AI provider doesn’t use this data to train its models. The Privacy Policy has the details.
When an app is classified or reclassified, the example joins a shared set DoTally uses to classify apps more accurately for all customers. It’s stored without your name or email, and you can object. See Privacy & Trust for details.
Available on: Team Professional, including the 14-day trial. Team StartUp doesn’t classify apps, so it has no Productive / Neutral / Unproductive split and no scores.
Related
Still stuck? Email awesome@dotally.app.
